Title: Registrar

Reports to: Director of Operations

Organizational area: Administration

Job Summary:

Essential Duties & Responsibilities:

• Student Registration
• Database Management
• Bookkeeping
• Office Coverage

Student Registration

Responsible for:

• Processing student registrations and invoices
• Preparing and sending welcome packets to enrolled students via email
• Maintaining accurate and up-to-date student records
• Processing all payments and ensuring that students are paid in full  

Database Management

Responsible for:

• Main contact for online registration software management, support, troubleshooting and seasonal system setup

Bookkeeping

      Responsible for:

• Accounts Payable, Accounts Receivable, Cash Receipts and Banking, Payroll

Office Coverage

      Responsible for:

• Answering incoming phone calls and directing them to the appropriate staff members
• Taking phone messages

The position works closely with the Director of Operations and the Student Services Manager to process registrations for a non-profit school with over 1200 students per year.  The person must have a solid background in computing and database management and will handle all incoming phone and online registrations, all data entry and payment processing, and maintain up to date enrollment records for all classes.  They will also be responsible for basic bookkeeping and will handle accounts payable, accounts receivable, cash receipts, payroll and bank reconciliation.  This person must be able to work well in a collaborative office with a diverse staff of employees, interns and instructors.

Qualifications

• Self-directed, highly motivated, reliable
• High degree of communication skills, particularly talking with students over the phone
• Strong analytical skills and database management experience
• Excellent PC skills including extensive knowledge of Excel and Quickbooks software
• Ability to implement systems
• Attention to detail
• Relaxed personality with a good sense of humor
• Ability to handle multiple and changing priorities

Bookkeeping Duties and Responsibilities

Accounts Payable

• Review vendor invoices, code to appropriate account, enter invoices
• Review requests for checks, code to appropriate account, write checks
• Review monthly expenditures
• Cut vendor checks weekly
• Year end 1099 and 1096 reconciliation

Accounts receivable

• Review all student invoices to ensure they are paid in full before the start of their course
• Invoice for projects and other activities
• Review outstanding AR and collect monies

Cash Receipts and Banking

• Record registration fees and donations
• Deposit receipts
• Petty cash receipts and reconciliation
• Reconcile monthly bank statements

Payroll

• Review bi-weekly time sheets, code to appropriate account, write checks
• Track and reconcile employee benefits
• Reconcile and make monthly tax deposits
• Reconcile and prepare quarterly tax reports
• Reconcile and file annual W-2 tax statements

Additional Responsibilities:

• Providing occasional staff presence at weekend class welcomes